Chapter Resources

Print the roster provided by Fraternity & Sorority Life. 
Fraternity & Sorority Life will share with you a copy of the roster for your chapter.

Indicate the appropriate status change per member.
Changes for alumni and graduated members should only be made at the beginning of the semester AFTER graduation. This is to ensure that these specific members remain on the grade report.

Include the TXST email address for each individual member.
A Texas State University email address (e.g., abc123@txstate.edu) is unique to each individual student and their NetID. The inclusion of the TXST email address ensures that Fraternity & Sorority Life identifies and makes changes to the correct individual members. This is required regardless of personal preference.

Submit a Roster Deletion Form for Alumni, Graduate, Inactive/Suspended, Resigned, or Transferred Members
For any member designated as Alumni, Graduated, Inactive/Suspended, Resigned, Revoked or Transferred, you must attach a corresponding Roster Deletion Form. Fraternity & Sorority Life cannot remove these individuals from the roster without the formal paperwork to remove them. For Inactive/Suspended, the inclusion of a removal reason is required.

Submit Roster Addition Form for members not listed on roster.
If a member is missing from the roster, submit a Roster Addition Form. For Affiliate/Transfers, the member’s signature is also required. Fraternity & Sorority Life cannot accept any additions you have written on the roster without the formal paperwork to add the individual.

Submit signed Recruitment & Membership Grade Release Agreement for New Members.
New Members that are joining the organization must sign and submit the “Recruitment and Membership Grade Release Agreement”. The Roster Addition Form does not apply.

Download - Instructions (PDF)

Active (A)
A fully initiated member in your organization

Alumni (AL) *
Any member whose membership has been changed to alumni
status with your organization.

Graduated (G) *
Members who have graduated from Texas State

Inactive (I)/Suspended (S)
A member who is taking a semester off from the organization or whose membership was suspended by the organization. Member will be returning to Active status at a later date, and must be listed as inactive with your national/regional office.

New Member (N)
A new, non-initiated, member of your organization

Resigned (RS)
Any member who willingly resigned their membership to the organization.

Revoked (RV)
Any member whose membership was revoked or terminated by the organization

Transfer (T) 
Any member who has transferred to a different university and has indicated they will pursue an affiliate transfer.

* Changes for alumni/graduated members should only be made at the beginning of the semester AFTER graduation so that those members remain on the grade report.